Office Administrators
Job Description
Office Administrators (Available)
Official Hours: Monday - Friday
Shift 1 :7.30am - 4.30pm
Shift 2:9.30am - 6.30pm
Job Type: Contract
Contract Period: 6months + 6months
Responsibilities (Reception Duties):
- Answer and transfer incoming calls
- Manage courier services
- Distributes all the letters letter box LG
- Attend to visitors. Ensure all visitors are registered. Ensure hosts are notified of visitor's arrival
- Access cards management to NM office in Level 16
- Be a good host to visitors and guests - food & drinks arragement
- Generates the Guest Wi-Fi password for their guests
- Update contact list regularly
Responsibilities (Office Facility Support):
- Manage Facilities of NM office: air conditional, work permit in office, toilets, cleanliness, office plants, pest control, coffee machine, lighting, fire extinguisher etc..
- Manage pantry and stationery supplies
- Work with building management, contractors in maintenance of office facilities
- Support implementation of internal occupational health & safety initiatives
- Source for quotations and seek stakeholders approval on minor office facilities improvement
- Ensure cleanliness and tidiness of office area (within office and around office area)
- Report malfunction facilities to building management or seek repair or maintenance from relevant vendor
Responsibilities (Admin Support):
- Weekly Lunch Ordering for office and for meetings
- Business Cards, Festive Greeting cards ordering
- Hotel and Taxi booking for guests
- Help P&O with new hires on-boarding preparation
- Support in major festive celebrations in office
- Supervise cleaning ladies
Responsibilities (Finance Support):
- Help finance with ICE and PO Scanning, invoices and PO creation
- Follow up on payment to relevant vendors on office supplies
Responsibilities (Quality Suppot):
- Record customer's voicemails for Daily Mailbox Monitoring
- Screen of mails in common mailbox and direct to relevant stakeholders daily
Responsibilities (Other):
- Support ad-hoc requests
- Compliance with Novo Nordisk principles and internal legal laws and to defend company interests. Nevertheless as a requirement of the business ethics; to defend the confidentiality of company's as well as the patients secrets, business plans, ideas and strategies against third parties
Requirements:
- Minimum 3 years of experience in clerical and office administration work
- Fluent in written and spoken English
- Takes initiatives and willing to learn
- Have good ability to multi-task, proactive in identifying solutions to problems, work independently and communicate well with stakeholders
- Possesses basic computer skill and Microsoft applications (word, excel, powerpoint, outlook)
- Pleasant personality and approachable, strong service mindset
- Be able to upkeep the company's image and reputation
I expressly authorize, HR FIRST Sdn Bhd ("HR FIRST"), its affiliates, employees or clients to contact and obtain information from all references (personal and professional), employers, and educational institutions and to otherwise verify the accuracy of all information provided by me in this application, resume or job interview. I hereby waive any and all rights and claims I may have regarding HR FIRST, its affiliates, employees or clients for seeking, gathering and using such information in the employment process and all other persons, corporations or organizations for furnishing such information about me.
I hereby authorize HR FIRST, its affiliates, employees or clients to conduct employment background checks on me which shall be used only to evaluate me for employment purposes.
I hereby declare that the information given by me in this application for employment as well as the information in my CV is true to the best of my knowledge, information and belief. I agree and accept that if this declaration or any part thereof and my CV, is false or incorrect, HR FIRST, its affiliates, employees or clients will not be held liable for termination of my employment after I've been employed.
Please send your resume, in WORD format and quote reference number MNC Logistic, by clicking the apply button.
Please note: your resume will be reviewed and if short listed, you will be contacted by one of our recruiting managers.